Administrative Assistant / Proposal Coordinator

At Whitman, Requardt & Associates, LLP, we are 'People Focused and Project Driven'. We have been in business for 110 years and we are known for our quality work and quality employees. This is your chance to join our team and help us to design the infrastructure and buildings that improve the world! 

We are currently seeking an Administrative Assistant/Proposal Coordinator with experience in the engineering, architectural or construction industries to join our dynamic Team in our Jacksonville, FL office. We are a rapidly growing company with a strong industry reputation and an expanding presence in the Florida market.  This position will play an important role in supporting our design and technical disciplines within Florida and companywide.  The ideal candidate will be self-motivated, a team player, well organized, and adaptable with excellent written, verbal and layout skills. They will work as part of a companywide team to support administrative, marketing and proposal activities for our Florida and companywide operations.  This is an onsite position in our Jacksonville, FL office.

Key responsibilities include: 

• Researching information.
• Composing and editing documents and presentations.
• Updating databases. 
• Setting up and maintaining files.
• Obtaining necessary supplies, equipment, and reference materials for the Florida Offices.
• Providing administrative assistance as needed to the technical and management team
• Assisting in producing proposals and marketing materials and preparation for presentations.
• Preparing staff resumes, project descriptions, and marketing information. 
• Working with graphics teams to create figures/graphics and digital collateral. 
• Proofreading and editing materials for readability and compliance.
• Participating in QA/QC procedures for deliverables. 

Requirements: 

The successful applicant must possess the following:

• High school degree or equivalent required, Associate’s or Bachelor’s degree in Marketing, Communications, English, Journalism or related field preferred.
• 5+ years of experience as an Administrative Assistant.
• Prior experience working in an Engineering, Architectural or Construction industry preferred.
• Experience in data/online research.
• Proficient in Adobe Creative Suite (InDesign and Acrobat) 
• Intermediate to Expert knowledge of Microsoft Excel
• Proficient in other Microsoft Office Products (Word, PowerPoint, Outlook) and other relevant software packages.
• Strong communication skills, professional demeanor and positive attitude
• Collaborative work style and highly motivated with strong drive to succeed.
• Extremely detail oriented and highly organized with strong time management skills.
• Exceptional organizational skills, including electronic document management.
• Proven ability to maintain confidentiality, including a high degree of discretion when dealing with confidential information.
• Ability to multi-task, meet deadlines and adapt to changing priorities
• Demonstrated ability to work both independently and within a team.
• Willingness to continue to learn and grow technically and professionally within the company
• The ability to work as necessary to meet deadlines, when required

 Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

• Flexible work schedule options
• Competitive salary
• Leave accrual and paid holidays
• Healthcare benefits
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)
    

*****  Not accepting resumes from 3rd party recruiters for this position *****

 Position # 2605

#LI - Onsite  #LI-Mid-Level