Administrative Assistant

At Whitman, Requardt & Associates, LLP, we are 'People Focused and Project Driven'. We have been in business for 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!

We are currently seeking a highly motivated, experienced, Administrative Assistant to perform administrative and office support activities. This person will work in a fast-paced, deadline-driven environment. Must be well organized, detail oriented, high energy, and responsive with excellent writing and proofreading skills. This is an onsite position in our Richmond, VA office.

Responsibilities:

• Assist office staff with administrative needs
• Set up and maintain project files (electronic and hard copies)
• Assist with execution of contract documents
• Word process documents and produce reports as needed
• Schedule and book travel arrangements
• Distribute incoming mail and prepare outgoing mail and packages
• Field phone calls, receive, and direct visitors
• Coordinate lunch and learns
• Process expense reports and reconcile petty cash
• Order and maintain office supplies
• Log shop drawings, submittals, RFIs, and change orders  
• Coordinate and manage workflow according to project deadlines
• Edit specifications and technical documents
• Other duties as assigned

Requirements: 

• High school degree or equivalent required, associate’s or bachelor’s degree preferred
• Minimum 8 to 10 years clerical or administrative experience
• A/E/C industry experience preferred
• Ability to work overtime to meet project deadline
  • Hours: 40/week in office (overtime required depending on project deadlines)
• Attention to detail
• Excellent organizational skills
• Ability to prioritize and multi-task to meet multiple, simultaneous deadlines in a short timeframe
• Effective time management skills
• Demonstrated written and oral communication skills
• Self-motivated, confident, energetic, and creative
• Demonstrated ability to work independently and in a team
• Ability and willingness to work cooperatively with and in support of others
• High degree of discretion dealing with confidential information
• Intermediate to advanced knowledge or Excel Spreadseets
• Proficiency with Microsoft Office (Word, PowerPoint, Outlook) and Adobe Acrobat required
• Experience with Deltek Vision preferred
• Experience working for an architecture, engineering, or construction firm preferred 

Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

• Flexible work schedule options
• Competitive salary
• Leave accrual and paid holidays
• Healthcare benefits
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

*****  Not accepting resumes from 3rd party recruiters for this position *****

Position # 2469

LI – Onsite LI – Mid Level